Gone are the days when business used to have files room. Traditionally business used to store hardcopy data and files in a room. The advancement in technology brought about paperless storage of files and data in computer hard disk, flash drives and cards. The major challenges of this mode of storage are.
Data safety depends on the safety of the hard disk or the flash drive. Virus infection is a common thing to computers which may led to loss of the stored company information.
Hard disks may be so bulky to transport frequently. Flash drives are specifically designed for ease of portability. Misplacement of flash drives and memory cards is very frequent.
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To overcome this challenges they have growth of cloud computing services. Cloud services providers offers the following services to its clients.
Storage and back up of business data and files. Cloud services also offer a backup in case data stored in company’s storage devices is lost.
Management use cloud storage as mean of downloading data uploaded by different departments. Resulting in work efficiency as uploading of a given file or data is only done once.
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Some cloud services providers also host business websites. Cloud services providers make the business to have its website present on the internet by hosting. also the package may have email services, which involves having email addresses branded with the company name.
Cloud services also involves the protection of data from hacking. The business computers are mostly not well encrypted making it easy for hackers to have access to the company data. Which may lead to unauthorized downloading of business information by an external party.
The cloud services Provider Company will usually have different service packages.. The prices of different cloud services packages is determined by their features for example the maximum storage space available.
The advantages of acquiring cloud computing services for a business are.
The benefit of having data in the internet is the business can get the data when need arises everywhere in the world.
Cloud services makes transfer of business information simple. Business are always replacing old computers with new ones. This means the business has to update the new computer with its information technology resources. Cloud services automatically installs the file.
Another advantage of cloud computing is that they help the business reduce its information technology and communication expenses. A comparison between cloud storage and manual storage will show that manual storage is more expensive. Also, they offer a single data location unlike hard disks or flash drives which are limited in space creating a need to store data on several devices. This makes retrieval of data very easy, and multiple people can download data simultaneously.
The records business maintains nowadays are a strategic tool for growth. This makes it very important for companies to establish secure data location points.